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purchashing downloadable software and tax exempt

I am a purchasing agent for a Government agency and would like to make a purchase for another employee. How do I go about getting the software download to the employee if I am the one making the purchase? Also, we are tax exempt and should not be charged tax. Do you need our tax exempt letter prior to the purchase??
A reply asap would be greatly appreciated.
Elaine Peterson
Naval Research Laboratory
Stephen Trickey, Aug 24, 2012
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